The Knowledge@Noon Process and Timeline

Submitted by brooke.parker on Thu, 05/29/2008 - 00:45.

The Knowledge@Noon Webinar Process

1. The Knowledge@Noon Webinar creation process begins 60 days before the day of the event, and materials must be sent to BlueVolt 30 days before the Webinar.

2. You provide us with a PowerPoint presentation, a photo of the Webinar presenter(s), your company's logo, and a list of E-mail addresses of potential viewers.

3. BlueVolt edits your PowerPoint presentation, help you write a script, and verifies your E-mail list.

What you'll need:

1. Presenter Photo

Attach a photo of of the presenter(s).

This photo will be included in the webinar reminded that will be E-mailed to all potential webinar attendees.

2. Your Company's Logo. (You can also include an image of your product if you wish).

3. PowerPoint presentation:

Final Version. This should be about ½ hour or 15 slides in length.

No animations or transitions please. We have to remove these from your presentation before the webinar.

Number the slides.

If you need help, check out our tips for making successful Powerpoint presentations.

4. Quiz Questions:

Five multiple choice or true/false quiz questions with correct and incorrect answers to test people on your PowerPoint presentation (in an email or word document is fine).

If you need help, (Link to come soon) check out our tips for creating multiple choice questions.

5. Email List:

A list of people to send the invitation to.

We have the A-D list which has about 500 people but that is only one person from each department.

If you have anyone to add please send us a list of their emails in a text or Excel file.

6. Sales team E-mail list:

You are welcome to invite your sales team to the webinar.

Please provide us a list (in Excel format ) of your company salespeople and/or the manufacturers agents that represent your company.

7. Web Camera:

you will also want to make sure you have a web camera for the presentation.

If you do not already have one at your company we reccommend purchasing the webcam we use, which is the Logitech QuickCam Fusion (link to purchase page to come soon).

You can also purchase a Logitech Quickcam for under $50 which will work just fine but the picture quality will be slightly lower.

Use this handy chart to avoid getting behind on your Webinar creation process.

When you send us items on time, we can get your webinar ready to go on time. That means more no late fees, more viewers, and more success!

Date	(Us)BlueVolt	(You)Supplier-Presenter	Viewer
50 Days Before Event	Verify order form. Secure Payment.	Complete online registration, content form, and info for invite.
30 Days Before Event		Provide PowerPoint and Materials
25 Days Before Event	Edit PowerPoint	Provide Contact list
23 Days Before Event		Write Script
20 Days Before Event		Verify/load contact list.
19 Days Before Event	Create Invites
15 Days Before Event	Send '3-wk before' Invite	Plan to Rehearse Presentation	Add to Calendar, Register for Event
1-15 Days Before Event	Rehearse 3-5+ Times	Rehearse 3-5+ Times
5 Days Before Event	Send '1-week before' Invite.	Rehearse Again	Add to Calendar, Register for Event.
On the Day	Send reminder/day-of Invite. LAUNCH your Knowledge@Noon!	LAUNCH your Knowledge@Noon!	Attend event. Learn about the supplier. Get $Bluebucks.
4 Days After Event	Send Quiz Reminder		Take the Quiz, earn $Bluebucks.
8 Days After Event	Gather Stats on participants; collect survey & poll data. Add up $BlueBucks.
10 Days After Event	Report Results to Presenter. Archive Event.		Attendee may watch archived event.

Remember, BlueVolt is here to help!

Don't hesitate to contact your host, Sarah Bagby, if you need further assistance.

E-mail all items to Sarah Bagby (Sarah.Bagby@Bluevolt.com).

We look forward to helping you develop a fun and successful webinar!

1. Presenter Photo Attach a photo of of the presenter(s). This photo will be included in the webinar reminded that will be E-mailed to all potential webinar attendees.
	2. Your Company's Logo. (You can also include an image of your product if you wish).
3. PowerPoint presentation: Final Version. This should be about ½ hour or 15 slides in length. No animations or transitions please. We have to remove these from your presentation before the webinar. Number the slides. If you need help, check out our tips for making successful Powerpoint presentations.
	4. Quiz Questions: Five multiple choice or true/false quiz questions with correct and incorrect answers to test people on your PowerPoint presentation (in an email or word document is fine). If you need help, (Link to come soon) check out our tips for creating multiple choice questions.
5. Email List: A list of people to send the invitation to. We have the A-D list which has about 500 people but that is only one person from each department. If you have anyone to add please send us a list of their emails in a text or Excel file.
	6. Sales team E-mail list: You are welcome to invite your sales team to the webinar. Please provide us a list (in Excel format ) of your company salespeople and/or the manufacturers agents that represent your company.
7. Web Camera: you will also want to make sure you have a web camera for the presentation. If you do not already have one at your company we reccommend purchasing the webcam we use, which is the Logitech QuickCam Fusion (link to purchase page to come soon). You can also purchase a Logitech Quickcam for under $50 which will work just fine but the picture quality will be slightly lower.