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Historical Records

  • Updated

 

Historical Records are used to add courses completed outside the BlueVolt University (or prior to your university) which should be tracked/credited within the university. You can add multiple user enrollments for these courses through this feature.

 

Note: This is primarily intended for new universities. This feature is not intended for routine, regular use.  

 

Before the First Historic Records Upload: 

  1. Users' accounts should be loaded before Historical Records are loaded, because their email address is the primary connector to the enrollment or completion records. The "Sync Remove Lock" should be disabled.
  2. Historical Records should be uploaded prior to creating new manual courses in the University. 
    • This will help create structure and an outline to the courses within the University. 

Note: A Historical Record will create an "offline" course that is considered an inactive shell and does not contain course modules. Once the historical course name and title are created, you will not want to change that course name unless you are 100% confident that you will not be loading more historical records. 

 

Upload Historic Courses and Enrollments

  1. Go to Admin > My University > Catalog > Historical Records.
  2. Download the blank template.
  3. Create the upload using the fresh template file, adding information for courses and enrollments.
    1. Make sure you’re correctly populating all required fields (Email, CourseName, EnrollmentDate).
      • The length of the course name cannot exceed 128 characters.
    2. The "CourseLength" field will interpret the value entered as being in minutes, so if your data is in hours, you'll want to convert it to minutes before adding your course lengths here.
      • Note: We recommend limiting uploads to 1000 records per upload.
  4. Complete Step 3: Upload.

CAUTION: Using this feature for enrollments should be limited to enrollments in courses which were uploaded through this feature. Mass-enrolling students in courses which weren’t uploaded through a Historic Upload will result in duplicate courses listed in your university.

 

Once the file has uploaded, you will see this message:

You can find courses created through Historical Record created courses in two places:

  1. On a user's transcript under Analytics > User Reports > Transcripts  by clicking on the user's name.
  2. You are also able to find the course under My University > Catalog > Courses. Click "Display Inactive" and then the magnifying glass to bring up the course(s). 
    • From here, you can click on a course to edit it. You are able to make the course active, add a description, add modules, and add the course to the catalog, groups, and categories. 

 

NOTE: If you are uncertain whether to use this feature for what you’re attempting to accomplish, contact support@bluevolt.com or your Customer Success Manager.

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